Boiler Room Board Meeting

March 19, 2009

Present:
Board: Chauncey Tudhope-Locklear – vice chair and facilitator, Steve Boruch, Terri Comstock, Catska and Cory Ench, Julia Cochrane (Minute Taker), Molly Riverstone, Bruce Marston, Mary Hilts, Amy Smith, Maitland Hardyman, Andrew Reding – Treasurer,
Missing Board Members: Gigi Callaizakis – Chair
Manager: Jason Green
Intern: Ellie Speitzbart – Coffee House intern
Annette from Ancestral Spirits,
Marc Weinblatt

Minutes: February 2009 Minutes Approved, Andrew, Molly, All present in favor.

Meeting time: 6:15 Thursdays @ Boiler Room seems to be best.

Policy Committee Meeting:

1) Nondiscrimination and Anti-harassment Policy was read by Andrew. Boiler Book discussion.

Amended section:

“If you feel you are being harassed by anyone on the Boiler Room premises you should immediately speak with the manager, who will see that the matter is investigated, and, where appropriate action taken. If you do not feel that the matter can be discussed with the manager or the complaint is against the manager, get in touch with members of the Board of Directors to discuss your complaint.”

The Boiler Room is committed to equal access, opportunity, and treatment for all persons without regard to age, race or color, religion or creed or lack thereof, ethnicity or national origin, marital, parental or military status, physical characteristics, disability, gender, gender identity or expression, or sexual orientation.”

Amendments approved: Corey, Julia, All present in favor.

2) The Boiler Room Volunteer Agreement was distributed and read by Andrew. Suggestions were made and it will go back to committee.

Jason asked about minimum age of volunteers.

Julia asked about parents signing volunteer form for youth, what is the minimum age a youth can sign for themselves.

3.) Preliminary report on runaways/child abuse allegation research &
discussion: Dealing with youth in need of help. Report on Barb Carr of Juvenile Services conversation with the policy committee.

Role of Board Members in Day to Day Operations – will be on next months agenda as an action item.

Building and Maintenance report:

· Storage area – Steve is trying to empty it.

· Roof fan will be fixed this summer.

· Bulletin boards in process. Molly – wants one and will work on it over the next month.

· Drain clog will be more clear.

Treasurers Report: Andrew

$10,000 in savings

$2,000 in checking

Fundraising committee: Catska

· Andrew submitted proposal to rotary for Social Services intern

· Andrew also did UGN grant

· Reestablished Corporate Google account.

· History of fundraising over past 13 years has been put together by Chauncey and this can be used to reestablish connection with previous funders.

· Letters of inquiry to Murdoch and Gates foundation.

· Looking at local service groups or organizations.

· Possible Movie fund raiser – The Labrynth

· Bowls fundraiser is happening again.

· Website is revised. Will have Paypal for donations.

· Metrics – on the till sheet there will be a count of gender, ages and times in BR. There is info on the last 18 months for the stats on volunteers that can be put together.

· Annual Report – put on the back table for now.

· UGN – Andrew and Chauncey will be addressing the UGN board on 4-22. UGN is up to 85% of their goal.

Financial statement – problems are being ironed out. Kelly Dewise and Tina are working on the bumps in our report. Andrew and Jason are meeting with them.

Outreach – Jason and Chauncey have taken on the Email list project.

Manager Report:

· 2009 March is a little slower than 2008 March. This week we went up slightly. Google.docs working, calendar online, will be imported to myspace and faceook. Minutes could be typed into Google.docs

· Calendarptbr.org

· Interns: applications are being received for Program Internship.

· Lockbox # is being changed.

· Program / Music internship was split awhile ago. We are withholding the hiring of a program internship to we find out our money situation. Programs are growing with volunteers. There is a staffing intern – newsletter – volunteer application – training internship was waiting for city money.

Annette – Group of hacky-sack playing boys on the sidewalk. Andrew and Chauncey will talk to them.

Call for agenda items will be a week before the Board meeting.

Possible Old Business items:

· The Boiler Room Volunteer Agreement – from the Policy Committee

· Role of Board Members in Day to Day Operations – will be on next months agenda as an action item.

Julia Cochrane
PO Box 1654, Port Townsend, WA 98368
willowtree@olypen.com

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