BENEFIT AUCTION - June 21, USO Hall, Fort Worden.
Doors Open: 5:30 pm
Admission: 20 at the door
Advance Tickets: $15, now available at Quimper Sound!
If you are 21 and under - admission is FREE
***
LIVE AND NOT-SO-SILENT AUCTION WITH JAZZ
(We are proud to have Kees Kolff and Joey Pipia as our Auctioneers)
Live Music, Entertainment, Delicious Hors D’oeuvres
Special Performance by:
 NANDA
(to donate an item, or to learn more, please call Catska Ench at 379-0528)

Burn ‘em Down 11:45 am - 12:20 am                      
SOMETHING VERY SPECIAL TBA 12:30 - 1:00 pm
Caveman Cyborg  1:15 - 1:45 pm  
Eclectric - 2:00 - 2:30  
bEe - 2:45 pm - 3:15          
Jake Kelly  3:25 to 3:55  
Observer Effect 4:10 - 4:45 pm  
Rhythm Planet: 5:00 - 6:00
Solvents      6:15 to 7:15
Little George and The Steamrollers with MOE MINOR as special guest: 7:30 to 8:30
The Nextdoor Neighbors 8:45 pm till 9:45 pm  
The Hollowpoints 10 pm - 11 pm    
Style E - 11pm - MIDNITE
_______________________________________

SATURDAY, JUNE 14th

Shark Shark 12noon - 12:30
Zeke Wakefield 12:45 to 1:15
Big Whoop 1:30 pm to 2:30 pm
Run-Throughs 2:45 to 3:45
Tempo-No-Tempo 4:00 - 5:00pm
Artis The Spoonman 5:15 - 5:45

45 min break

Blu Meadows - 6:30 pm - 7:30 pm
Leon Hendrix - 7:30 - 8:15  (learn more)
Special Surprise Appearance by Some Special Guests
Jerry Miller Band 9 pm

• The concerts will take place on June 13th and 14th at the American Legion Hall.

• The Benefit Auction will take place on June 21 at the USO Hall, Fort Worden.

If you’ve ever wanted to donate to the Boiler Room, NOW is the best time - help us match the anonymous grant  of $25,000 by the end of June!!  Please make sure you mark  your check with “matching grant”,  make it out to THE BOILER ROOM, and send it to:

The Boiler Room
P.O. Box 1659
Port Townsend, WA
98368

Thanks to the efforts of local glass artist Michael Barley and Lori Bernstein of Froggy Bottoms Pottery, two amazing people who made  over 170 beautiful hand-thrown soup bowls and delicious soups generously provided by Bobi, Tiara, Margaret and Julie, Brian and Efra - and the energy put forth by many people who painted the bowls, and volunteers who helped make the event happen - and folks who came in to experience the Soup Day this last friday, the event was a  success and brought in $2000!!!   This money will go a long way in helping us pay off our NEW ESPRESSO MACHINE! Did you know? We’ve got a new one - the old machine (bless it’s rusty heart) finally died, after many years of faithful service and many many hours of just about everyone trying to fix it…. Anyway, please check back for more updates - this year is gearing up to be an event-packed wild adventure! The Boiler Room loves you!

Present:
Board Members:  Marc, Amy, Julia, Bruce, Thais, Cory, Catska, Steve, Terri
Manager:  Jason
Volunteer: Tiara
Guest:  Dennis Daneau
Expedition Club:  Julie Plachta, Douglas Ray, CJ Kiefer, Joss Whittaker
Board Members not present:  Maitland, Gigi

Approval of January minutes tabled pending distribution

FINANCE:
Attempting to figure out the cost of hiring a grant writer
Jan-Dec 2007 total donations= $85,557.39
Jan 2008 income total= $10,918
$5000 Ormsby Hill Trust came in
Kees Kolff needs to see the loan papers to move forward with independent investors
Cory and Michelle Sandoval discussing a possible renegotiation of deal with Prays; Michelle previously indicated an inability to do this.  Further research needed.
Sunrise Coffee wants to produce “Boiler Blend”; wants contract stating Boiler Room will continue to purchase coffee exclusively from Sunrise.  Amy encourages BR to ask for a portion of profits, in case people think they are making a donation to the Boiler Room by buying the BR Blend.
Soup bowl fundraiser underway.

Julia moves that the Boiler Room Board acquire a credit card with a $10,000 limit (with Board approval necessary for amounts over $1000.
Catska seconds.
All present in favor.

BUILDING:
Unclogged sewer drain–twice this month
Sign called “contributing” and approved with changes allowed
Back yard/fence discussion tabled

EXPEDITION CLUB:
Checking on options for insurance
Exploring options for vans and carpooling
Official Expedition Club excursions put off until issues are settled

MANAGERS REPORT:
Interns doing very well.  Programs internship will be opening soon.
Chauncey working on creating new partnerships. 
Jason will be speaking to the people at Community Network about the Social Services position.

NEIGHBOR RELATIONS:
Cory proposing cigarette butt receptacles to the City Council
Bruce attending Property Owners Downtown Main Street Committee meetings
Looking for old house rules sign from the Uptown Boiler Room
Own our own permit number for bulk mailings
Jason overheard somebody asking, in reference to the Boiler Room:  “Give, give, give…but what do they give back?”  Encouraged the person to fill out a survey.
“Community Upkeep” meeting seem like a good idea for the BR to put on; focus on things besides the Boiler Room; every month; get community response to questions like “what do you do with an intoxicated person (minor/adult) in the Boiler Room?”  Big undertaking; not sure who would run these meetings

ESPRESSO MACHINE:
Dead.  In Olympia, where they are attempting to fix it.
Bruce will retrieve the other machine from Bellingham (it is also non-functional).
Quote on new machine at wholesale price is in the $4000 range.  Installation free?
Terri cautions that we have taxes due soon in an unknown amount.
If we do buy a new machine, we will attempt to sell one or both of the old ones.

Julia motions that if the machine is unable to be fixed, and the Boiler Room is unable to find a free, donated machine by February 21, the Boiler Room accept the offered quote and purchase a new machine and filter system at the wholesale price.  This money will come from the savings account.
Bruce seconds this motion.
All present are in favor, some with reservations.

MISC:
Amy will develop a phone tree for the Board

NEXT BOARD MEETING:
MARCH 3RD
at the Boiler Room

Present:
Board Members:  Marc, Amy, Julia, Bruce, Thais, Cory, Catska, Steve, Terri
Manager:  Jason
Volunteer: Tiara
Guest:  Dennis Daneau
Board Members not present:  Maitland, Gigi

Approval of January minutes tabled pending distribution

FINANCE:
Attempting to figure out the cost of hiring a grant writer
Jan-Dec 2007 total donations= $85,557.39
Jan 2008 income total= $10,918
$5000 Ormsby Hill Trust came in
Kees Kolff needs to see the loan papers to move forward with independent investors
Cory and Michelle Sandoval discussing a possible renegotiation of deal with Prays; Michelle previously indicated an inability to do this.  Further research needed.
Sunrise Coffee wants to produce “Boiler Blend”; wants contract stating Boiler Room will continue to purchase coffee exclusively from Sunrise.  Amy encourages BR to ask for a portion of profits, in case people think they are making a donation to the Boiler Room by buying the BR Blend.
Soup bowl fundraiser underway.

Julia moves that the Boiler Room Board acquire a credit card with a $10,000 limit (with Board approval necessary for amounts over $1000.
Catska seconds.
All present in favor.

BUILDING:
Unclogged sewer drain–twice this month
Sign called “contributing” and approved with changes allowed
Back yard/fence discussion tabled

EXPEDITION CLUB:
Checking on options for insurance
Exploring options for vans and carpooling
Official Expedition Club excursions put off until issues are settled

MANAGERS REPORT:
Interns doing very well.  Programs internship will be opening soon.
Chauncey working on creating new partnerships. 
Jason will be speaking to the people at Community Network about the Social Services position.

NEIGHBOR RELATIONS:
Cory proposing cigarette butt receptacles to the City Council
Bruce attending Property Owners Downtown Main Street Committee meetings
Looking for old house rules sign from the Uptown Boiler Room
Own our own permit number for bulk mailings
Jason overheard somebody asking, in reference to the Boiler Room:  “Give, give, give…but what do they give back?”  Encouraged the person to fill out a survey.
“Community Upkeep” meeting seem like a good idea for the BR to put on; focus on things besides the Boiler Room; every month; get community response to questions like “what do you do with an intoxicated person (minor/adult) in the Boiler Room?”  Big undertaking; not sure who would run these meetings

ESPRESSO MACHINE:
Dead.  In Olympia, where they are attempting to fix it.
Bruce will retrieve the other machine from Bellingham (it is also non-functional).
Quote on new machine at wholesale price is in the $4000 range.  Installation free?
Terri cautions that we have taxes due soon in an unknown amount.
If we do buy a new machine, we will attempt to sell one or both of the old ones.

Julia motions that if the machine is unable to be fixed, and the Boiler Room is unable to find a free, donated machine by February 21, the Boiler Room accept the offered quote and purchase a new machine and filter system at the wholesale price.  This money will come from the savings account.
Bruce seconds this motion.
All present are in favor, some with reservations.

MISC:
Amy will develop a phone tree for the Board

NEXT BOARD MEETING:
MARCH 3RD
at the Boiler Room

Present: 
Board Members:  Amy, Steve, Cory, Catska, Marc, Julia, Terri, Maitland, Gigi, Bruce
Manager: Jason
Intern:  Chauncey
Guest:  Karen (didn’t catch last name)–Health Dept
Board Member not present:  Thais

December meeting minutes approved

BUILDING:
Shelves to be built
Paperwork for hanging sign has been submitted
Small murals have been added to the walls

HEALTH DEPARTMENT:
Smoking complaint has been filed–1st equals warning
All of the back alley and courtyard is off limits to smokers
Karen suggests brainstorming  (e.g. more signs, cessation classes) done by kids

FINANCE:
Fundraising letter worked, brought in about $6000
Credit card machine has been earning it’s keep
More fundraisers needed… e.g. bowl fundraiser, concerts, cookies, valentines
Guesstimate needed of monthly fundraisers needed ASAP for budget
W-2’s will be out at end of the month
Cory will continue to discuss private funding with Kees Kolff

Cory motions that Gigi Callaizakis, Teresa Comstock and Bruce Marston be the signatories for all of the Boiler Room’s bank accounts.  Catska seconds the motion, and all present are in favor.

Maitland motions that the Boiler Room president, currently Gigi Callaizakis, be given the authority to sign any documents for the board.  Bruce seconds the motion and all present are in favor.

Terri motions that the manager’s wage be increased from $9.00/hour to $10.00/hour.  Catska seconds, and all present are in favor.

MANAGER’S REPORT:
Staff and interns have decided that Jason has to watch his frickin’ mouth.
Will be redoing the phone lines; plug directly into the net; free internet business account; cable TV boxes; free internet; free digital cable (didn’t catch who was making this offer)
Espresso machine in final throes.
Otis Spunkmeyer cookies selling well, making profit.

OTHER:
Kiwanis seeking nominations for teen leader awards–Gigi will send out requirements and accept nominations.
Julie Plachta will be taking a training course to use the Community Van for Expedition Club.

Next Board Meeting date will be changed anyway…..  and already happened.
Look forward to Feb meeting minutes soon!

The Boiler Room is embarking on a process to clarify and make explicit who we are, what we do, and where to focus in the future. Your  input is important to us. 
We are asking everybody we, or you, can think of to participate in this survey including our staff (past or present), our volunteers, our neighbors, our clients, our donors, and any interested parties who participate in or are affected by our activities.

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